The division provides at least three basic trainings per fiscal year. This academy is one of the only probation and parole academies in the country. The academy is for both state and county personnel.
The western region provides parole supervision services to offenders residing in the counties of Allegheny, Beaver, Bedford, Blair, Butler, Cambria, Cameron, Clarion, Clearfield, Crawford, Elk, Erie, Fayette, Forest, Fulton, Greene, Huntingdon, Indiana, Jefferson, Lawrence, McKean, Mercer, Mifflin, Somerset, Venango, Warren, Westmoreland and Washington.
Central Field Region
The central region provides parole supervision services to offenders residing in the counties of Adams, Berks, Bradford, Bucks, Carbon, Centre, Clinton, Columbia, Cumberland, Dauphin, Franklin, Juniata, Lackawanna, Lancaster, Lebanon, Lehigh, Luzerne, Lycoming, Monroe, Montour, Northampton, Northumberland, Perry, Pike, Potter, Schuylkill, Snyder, Sullivan, Susquehanna, Tioga, Union, Wayne, Wyoming and York.
Eastern Field Region
The eastern region provides parole supervision services to the counties of Chester, Delaware, Montgomery and Philadelphia.
Office of Reentry and Quality Assurance
This office handles all institutional functions of the agency and is responsible for the board’s mandate to assist in the improvement of adult probation services in the commonwealth. This office also provides instructions and assistance to inmates in preparation for the parole release process by completing a comprehensive packet of parole interview information. Additionally, this office also conducts investigations for and makes recommendations to the Pennsylvania Board of Pardons and oversees agency accreditation processes.
Bureau of Offender Reentry Coordination
The bureau enhances public safety by reducing offender’s recidivism through plans of services and supervision, developed through the deployment of evidence based practices aimed at reducing offender risk and state/local collaborations. These practices are designed and implemented in such a way that gives offenders a greater opportunity to be successful upon their return to communities, thus protecting the public and reducing victimization. Supervision planning incorporates a comprehensive program that addresses many aspects of the offender’s life, to include: health, mental health, job skills, education, substance abuse, etc. It is also designed to assist in holding offenders accountable and maintain levels of personal responsibility, with the ultimate goal of reducing recidivism and thus reducing victimization.
Division of Transition Services and Staff Liaison
The division provides managerial support for functions completed by board institutional staff with a focus on expanding the use of evidence-based practices in the case preparation and release process to facilitate enhanced offender reentry processes. In addition to providing this support, the managers in this division directly supervise specialized institutional agents known as reentry parole agents (RPA). RPA are stationed in institutions with transitional housing units and/or veteran services units. They focus solely on delivery of interventions and activities that reduce risk of future reoffending and assist in a seamless return to the community. Some of the projects in which this division are currently involved include:
Division of Specialized Services and Community Outreach
The division provide reentry planning to offenders who possess special needs. The board recognizes that certain offenders face additional challenges to successful community reintegration under parole supervision. Offenders with mental health needs, those with medical problems, and elderly or physically disabled parolees and probationers are examples of those who require additional case management to ensure continuity of care. The division provides guidance regarding appropriate supervision strategies for special need offenders and assist with the development of specialized caseloads to supervise these populations. In addition, parole managers from this division supervise specialized agents across the state in each district office called assessment, sanctioning, community resource agents (ASCRA). ASCRA provide the specific cognitive interventions to offender populations in field settings as well as other offender groups (violence prevention, employment, etc.) as appropriate.
Bureau of Probation Services
The bureau provides grant-in-aid funds to counties for adult probation staff for pre-sentence investigations and improved probation supervision and programs, establishes uniform statewide adult probation standards, and provides technical assistance and in-service training to county adult probation staff. A statutorily mandated Advisory Committee on Probation provides advice to the Board in its work of improving adult probation services.
Burau of Standards and Accreditation
This bureau directs the statewide administration of the Board accreditation program to ensure compliance and make recommendations regarding the development or modification of the Board’s American Correctional Association (ACA) process. The bureau is responsible for the review and investigation of clemency applications received from the Board of Pardons. It also serves as liaison with the secretary of the Board of Pardons regarding changes in operation requirements and reporting formats. The bureau is responsible for the management and conduct of annual field and institutional staff inspections to ensure compliance with statutes, ACA standards and Board policies and procedures. It is responsible for the:
• Review and investigation of all pre-sentence investigations requested by the Court of Common Pleas. Administration of the board’s Prison Rape Elimination Act
• Conduct of all Department of Corrections (DOC) Bureau of Community Corrections (BCC) community correction centers and contract facility joint audits, ensuring compliance with all applicable DOC and Board policy and procedures
• Conduct of all DOC Bureau of Treatment Services of contracted county jails joint audits, ensuring compliance with all applicable DOC and board policy and procedures
• Timely processing of all delinquency requests submitted by board staff, ensuring compliance with CLEAN/NCIC policy and procedures.
Office of Board Secretary
The Office of Board Secretary (OBS) functions to attest to acts of the board and affix the official seal of the board to certificates of the chairman. The office is the official custodian of all active records for state parole offenders. The OBS oversees the production of all board decisions to grant, deny or revoke parole.
Division of Case Management
This division is responsible for the board’s records from creation and maintenance to the archiving of the files upon closure. Staff is responsible for the shipment of the docket to institutions each month and, upon a file’s return to central office, is responsible for the processing of the files through the distribution of board decisions. The division responds to written and telephone inquiries about parole decisions and the policies and procedures of the board.
Division of Case Analysis
This division is responsible for data entry of all board decisions regarding inmates eligible for parole/re-parole consideration. Technicians in this area are also responsible for time calculations and data entry for violators. Chairperson certifications for violent offenders are forwarded to the division from field staff for processing, and then forwarded for chairperson’s signature.
Division of Case Implementation and Resolution
This division is responsible for implementation of new case processing procedures. It acts as a liaison between the board and the state Department of Corrections at the Joint Resolution Committee meetings where issues are discussed with regards to case decisions. This division monitors offenders in the Witness Protection Program and the ICAOS as well as prepares their cases for parole interview.